Transcript of qualifications

If you require evidence of your modules studied and grades attained you can request a transcript of qualifications.

On

If you’re a current student please visit the page below. 

Current students: Request your transcript of qualifications


Who can request a transcript

Transcripts are available for all former undergraduate, postgraduate taught and MBChB students.

Transcripts are not available for former postgraduate research students (except for the Doctor of Education EdD). Please see our information for PGR students.


How to request your digital transcript

Digital transcripts serve the same purpose as printed transcripts and are accepted by many global organisations.

Online via Gradintelligence

You can access your digital transcript for free online via Gradintelligence if you were:

  • an undergraduate student who started your studies in September 2012 or later
  • a postgraduate student who started your studies in September 2014 or later

Access your digital transcript via Gradintelligence

For information about sharing your transcript with a third party, visit:

If you don't have access to Gradintelligence

If you were:

  • an undergraduate student who started their studies before September 2012
  • a postgraduate student who started their studied before September 2014

You can request a digital transcript at a cost from SSID.

Digital transcripts are issued in PDF format and include a digital stamp and signature from the University Secretary. They're official in this format. 

Request digital transcript online

Share with a third party 

If you need to send your transcript to a third party, please include their email address to the ‘Additional Requirements’ section of the order form. If you have any additional paperwork that needs to be sent with your transcript, you can email it to transcripts@sheffield.ac.uk.

If you need your transcript to be sent to World Education Service, please include your WES reference number in the ‘Additional requirements’ section of the order form.

When we process your order, we’ll send your PDF transcript to the third party, and send you a copy.


How to request your hardcopy transcript 

Paper transcripts are printed on University headed watermarked paper and include a wet stamp and signature from the University Secretary.Request paper transcript online

Due to Covid-19 and social distancing rules, we only have a limited number of staff working on campus. We aim to fulfil all orders within 10-15 working days (not including postage), however orders could take longer at busy times. 

Once your order has been processed you'll receive a dispatch notification email.

For information about delivery methods, please visit:


MBChB graduates

Due to COVID-19, the Medical School can only produce digital transcripts.

You can order your digital transcript via the link below for a small fee.

We'll forward your request to the Medical School for completion. They aim to process your request within 10-15 working days.

Request MBChB transcript

If you studied prior to 2000

We will need to check with the Medical School to see if they are able to access your results records remotely.

Please contact transcripts@sheffield.ac.uk before placing an order, and we will liaise with the Medical School on your behalf.

Please do not place an order until we have confirmed with your department that you are able to obtain a transcript.


If you studied before 2000

Archive transcripts are only available in hard copy format. 

Undergraduate alumni 

If you graduated prior to 2000 from an undergraduate course (for example BA, BSc, BEng, MEng), archive transcripts orders are handled by the Student Administration Service.

Request paper transcript online

Archive transcripts can take up to 6-8 weeks for completion. This is due to limited access to archive student records and social distancing regulations, meaning that only limited staff are available on campus to process these orders. 

If you need a scan of your hardcopy transcript, please add this in the "Additional requirements" section of the order form.

If you have any questions please contact the Student Administration Service:

If you were a MBChB student, we may need to refer your order to the Medical School for completion. Please refer to:

Postgraduate alumni 

If you graduated prior to 2000 from a postgraduate taught course (for example MA, MSc(Eng), MSc), your result records are held within academic departments.

Due to Covid-19 and services operating remotely, we will need to check with your former academic department to see if they are able to produce a transcript for you. 

Please contact transcripts@sheffield.ac.uk before placing an order, and we will liaise with your former department on your behalf.

Please do not place an order until we have confirmed with your department that you are able to obtain a transcript.


Postgraduate research students

Transcripts are not produced for PGR students (except for the Doctor of Education EdD).

If you need proof of your attendance and course of study we can give you a Confirming Letter.

If you need proof of your Doctoral Development Programme (previously RTP), please contact Research and Innovation Services for a Statement of Academic Progress: ddpenquiries@sheffield.ac.uk.

For more detailed information about your research, please contact your academic department.

Doctor of Education (EdD)

You can request a transcript for the taught element of the course at a cost.

Paper transcripts are printed on University headed watermarked paper and include a wet stamp and signature from the University Secretary.

Once your order has been processed you'll receive a dispatch notification email.

Request paper transcript online

Digital transcripts are issued in PDF format and include a digital stamp and signature from the University Secretary. They're official in this format. 

Request digital transcript online


Diploma Supplement

If you graduated after the summer of 2005 and require a Diploma Supplement with your transcript, you can request this online via the link below.

Please state under the 'additional requirements' section that you require a Diploma Supplement.

Request digital Diploma SupplementRequest hardcopy Diploma Supplement

A Diploma Supplement can be attached to your official transcript to improve the international recognition of your academic qualifications, by:

  • describing your qualification in an understandable way
  • describing the content and structure of the higher education system within which your qualification was issued

If you're are an Erasmus or Study Abroad student, you must apply for a Diploma Supplement from your home University.

For more information please visit:


Prices

Digital transcript

  • Recent leavers (up to 12 months after Graduation) = £3
  • Graduates/leavers since 1 Jan 2000 = £5

Or it's free if you can access your transcript via Gradintelligence.

Hardcopy transcript

  • Recent leavers (up to 12 months after Graduation) = £5
  • Graduates/leavers since 1 Jan 2000 = £10
  • Graduates/leavers before 1 Jan 2000 = £20

Processing times

  • Digital transcript orders can take between 5 - 10 working days to produce.
  • Hardcopy transcripts can take between 10-15 working days to produce. 
  • If you studied before 2000 or we don't hold an electronic record of your results, orders can take 6-8 weeks to produce.

We'll notify you by email once your document has been dispatched.


Explaining what's on your transcript 

For an explanation of the grades, module/unit outcomes and terminology on your transcript, please visit:


Delivery and collection

We offer a range of postal options for documents. Collection is unavailable until further notice.

Standard delivery

We will send your documents by standard delivery unless you specify otherwise. You will not be able to track the delivery.

If you choose standard delivery, your transcript will be sent by:

  • Royal Mail 2nd Class (UK) - 3-5 working days
  • Royal Mail International Standard (overseas) - 10-15 working days (EU) or 15-30 days (worldwide)

The delivery times given above are estimates. Please be aware that due to Covid-19, Royal Mail delivery times may be affected.

Tracked delivery

Royal Mail Special Delivery (UK only)

Royal Mail Special Delivery is a guaranteed postage service in the UK. Your documents will be tracked and a signed proof of delivery can be obtained.

  • Cost: £6.50
  • Estimated delivery time: 2-3 working days

Royal Mail International Tracked and signed (worldwide)

This will allow you to track your delivery up until it leaves the UK. Depending on your country's postal service, additional tracking may be available once your delivery reaches your country.

  • Cost: £15
  • Estimated delivery time - 5-10 working days

Lost in transit

Depending on the delivery method, you can report your item as lost after the following timescale:

  • Royal Mail 2nd Class (UK) - 10 working days
  • Royal Mail Special Delivery (UK) - 5 working days
  • Royal Mail International Standard (EU) - 1 month
  • Royal Mail International Standard and International Tracked and Signed (worldwide) - 6 weeks

If your transcript has not arrived after waiting the time listed above, please contact transcripts@sheffield.ac.uk for further information.

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