Digitisation and Copying Services

Requesting copies:

Copies are made at the Library’s discretion, and may be supplied as photocopies or as digital images. Copies will normally be supplied within 15 working days. We may not be able to digitise items that are fragile or may only offer reproductions in a limited range of formats.


Any copying must comply with copyright law.

For personal research purposes: you must complete a copyright declaration form.

For publication and commercial purposes: Please see the section below on publishing and reuse.

Digitisation and copying fees:

High resolution digitised images:

  • 0-5 images: free
  • £10 plus VAT for each additional image.

Images taken with a non-specialist camera or photocopier by a member of staff:

  • 0-10 images: free
  • 50p plus VAT for each additional image.

Film / sound recordings:

  • 0-5 minutes: free
  • £2 plus VAT per minute for each additional minute.

Self-service Paper photocopies:

  • A4 Black and White - 5p per sheet.
  • A3 Black and White - 10p per sheet.
  • A4 Colour - 25p per sheet.
  • A3 Colour - 50p per sheet.

Professional filming in the library:

  • Please contact us to discuss.

Using your own camera:

We do not charge fees for researchers to use their own camera within the searchroom. Researchers who choose to take their own images still need to comply with copyright legislation.

Publishing and reusing our material:

Please contact us if you wish to publish or reuse our material. We charge different licensing fees depending on whether the use is commercial or non-commercial. If we do not hold the copyright to the material or it is not in the public domain (out of copyright), you must obtain written permission from the copyright holder and forward this to us prior to any copying.

Commercial use: Anything where one of the primary purposes is to generate income, whether directly or indirectly, including material that is used for promotional purposes.

  • £100 plus VAT per image.
  • £14 plus VAT per second for film / sound recordings (minimum charge of 25 seconds).

These fees are charged in addition to the reproduction fees.

Non-commercial use: Projects that are not primarily intended to generate income or directed towards commercial advantage. Includes paid for material with a limited print or production run that does not aim to make a profit.

No additional licensing charges are made for non-commercial use.

Large scale digitisation to support University of Sheffield research or teaching: Please contact us to discuss your request.

Special Collections, Heritage, and Archives
Western Bank Library
University of Sheffield
Western Bank
Sheffield S10 2TN
Tel: 0114 222 7299
E-mail: lib-special@sheffield.ac.uk