Applying for gold open access funding

Authors funded by UKRI (formerly RCUK) or COAF may be eligible for funding to make research outputs available gold open access (OA), provided they meet the conditions outlined below. On acceptance of an article, you should contact the Library OA team at OAEnquiries@sheffield.ac.uk, giving funder and journal details. The team will confirm whether you are eligible for gold OA funding and, if applicable, advise on how to proceed with a funding request.

NB Gold OA funding is limited, so you should always contact the Library OA team before committing to any paid open access options offered by a publisher. Invoices that have not been authorised in advance will remain the responsibility of the author for payment.

UKRI (formerly RCUK)

Funds may be available to cover the cost of gold open access, depending on the open access policies of individual journals and the current level of funds remaining in the UKRI grant. The following conditions must also be met:

  • At least one of the authors must be a current student or employee of the University of Sheffield, and funded by UKRI.
  • Articles must be immediately available from the journal website under a CC BY licence.
  • The relevant UKRI funding must be included in the acknowledgements section of the paper.
  • All research papers, if applicable, must include a statement on how underlying research materials, such as data, samples or models, can be accessed. The policy does not require that the data itself must be made open access.

Contact OAEnquiries@sheffield.ac.uk to confirm your eligibility for funding before committing to any paid open access options, even if you comply with the above conditions.

COAF/Wellcome

Funds may be available to cover the cost of gold open access, provided that the following conditions are met:

  • At least one of the authors is a current student or employee of the University of Sheffield, and funded by COAF/Wellcome.
  • Articles are immediately available from the journal website under a CC BY licence.
  • The publisher is listed on the Wellcome publisher list, or the journal is listed as compliant with your funder in SHERPA/FACT.

Contact OAEnquiries@sheffield.ac.uk to confirm your eligibility for funding before committing to any paid open access options, even if you comply with the above conditions.

Please also note that:

  • COAF/Wellcome will not pay for page charges/colour charges via this route. Any such costs must be claimed from your grant.
  • On 5 November 2018, Wellcome announced a new open access policy to take effect from January 2021 which will be radically different to their existing open access policy. For further information, see funder OA policy news.

Other gold open access options

  • Other funders may allow you to claim the cost of gold OA as part of your grant application. Check individual funder websites for information.
  • A number of publishers offer free or discounted open access options to University of Sheffield authors. You should contact OAEnquiries@sheffield.ac.uk on acceptance of your article if you wish to take advantage of these schemes.
  • Some open access journals do not charge APCs. You can find details of these in the Directory of Open Access Journals.

Alternatively, you can make your article available through the green OA route by depositing your paper in WRRO via myPublications.

For further information, contact OAEnquiries@sheffield.ac.uk.