Room Bookings

If you are booking an event that involves an External Speaker you must carry out a risk assessment. If you have any queries please contact room bookings on extension 29060.


External Speakers:

The University has protocols and procedures to enable University business to be carried out in as straightforward a way as possible. All room bookings must be risk assessed but this can usually be carried out very quickly at a local level.

Some events are open to non-staff or non-students (and/or publicised externally) or the speaker is neither a current student nor member of staff of TUOS. (NB it is registration as a student not membership of Students’ Union that defines student status.) In these cases, our protocols and procedures require more engagement with the Room Bookings team. This is to ensure that any costs are identified, that appropriate consideration has been given to Freedom of Speech (1986 Education Act) and to statutory duties included in Prevent guidance and any other relevant legislation.

If you are booking an event that involves an External Speaker you must ensure that you have followed the guidance and assessed any risk if necessary (please allow 10 working days for this process).

Please use the link below to provide details of external speakers who may be considered controversial as defined in the guidance above (where not simply held by the Department).  

When booking any event you must have considered:

  • accessibility
  • room capacity
  • health and safety
  • security

If you have any queries please contact room bookings on x29060


Using the online room booking system:

Booking a room - Student Societies

Students may use University spaces for the activities of student societies but must follow the instructions found in the link below:

Booking foyer space in The Diamond

The foyer space in the basement of the Diamond, which is also the crush space for the egress of occupants of the lecture theatres, may be booked in certain circumstances if they do not contravene Health and Safety regulations.

Please refer to the protocol below if you are considering a booking in the foyer space.

Contacts

Tel: 0114 22 29060
Fax: 0114 22 28843
Email: roombookings@sheffield.ac.uk

Information