Digitisation and Copying Services

We provide a digitisation service for researchers who cannot visit the reading room in person.


Requesting copies

Copies are made at the Library’s discretion and will normally be supplied within 15 working days. 

For personal research purposes: Please complete and submit the digitisation request form:

Digitisation request form


To find information on the basics of UK copyright law, exceptions and fair dealing, licences, research, and publishing please see the library webpage on copyright information.

Digital collections:

Some of our collections have been digitised and are available to view online on the University of Sheffield Digital Collections webpages.

Please check here before requesting copies:

Digital collections

For publication and commercial purposes: Please see the section below on reusing our collections. 

Digitisation and copying fees

High resolution digitised images: 

  • 0-5 images: free
  • £10 plus VAT for each additional image. 

Images taken with a non-specialist camera or photocopier by a member of staff: 

  • 0-10 images: free
  • 50p plus VAT for each additional image. 

Film / sound recordings: 

  • Up to 5 minutes: free
  • £2 plus VAT per minute for each additional minute. 

Professional filming in the library: please contact us to discuss. 

Using your own camera: We do not charge fees for researchers to use their own camera within the reading room. Researchers who choose to take their own images still need to comply with copyright and data protection legislation. 

Reusing our material 

Please contact us if you wish to publish or reuse our material. 

We charge different licensing fees depending on whether the use is commercial or non-commercial. 

If we are not the copyright holder, or if the item is not in the public domain (out of copyright), you must obtain written permission from the copyright holder and forward this to us prior to any copying. 

Commercial use: Anything where one of the primary purposes is to generate income, whether directly or indirectly, including material that is used for promotional purposes, is charged as follows:. 

  • £100 plus VAT per image. 
  • £14 plus VAT per second for film / sound recordings (minimum charge of 25 seconds). 

These fees are charged in addition to the reproduction fees. 

Non-commercial use: Projects that are not primarily intended to generate income, or directed towards commercial advantage. Includes paid for material with a limited print or production run that does not aim to make a profit. 

No additional licensing charges are made for non-commercial use.

Large- scale digitisation 

For large-scale digitisation projects that support University of Sheffield research or teaching, please contact us to discuss your request.

Contact us


Telephone 0114 222 999