Special Collections - Reprographics Service

The following information provides general guidance on our reprographics service and charges for material for personal use and commercial use. If you need further information please contact us (see below).

Requesting copies

Copies are made at the Library’s discretion, and may be supplied as photocopies or as digital images. Copies will normally be supplied within 15 working days.


A £5 handling fee is charged to cover all transactions. Further fees are calculated on the basis of the costs given below. We will provide an assessment of total costs if you require.


A4 B&W A3 B&W A4 Colour A3 Colour
Sheffield University members 5p 10p 25p 50p
Non-members 6p 12p 30p


Digital images:

Low resolution - suitable for research High resolution (300dpi & above) - suitable for publication
Scholarly/non-profit £2 £5
Commercial N/A £10


Payment for services and materials is required in advance and can be completed via credit/debit card, or we can accept cheques made payable to the University of Sheffield. Please note that at present we do not accept PayPal.


Any copying must comply with copyright law.

For personal research purposes: you must complete a copyright declaration form (download available on right) stating the terms under which the copy is made. If we are able to supply the copies you require, we will ask you to print off the form, complete and sign it, and return it to us by post (address details below).

For publication and commercial puposes: you must obtain written permission from the copyright holder and forward this to us prior to any copying.


At the Library’s discretion, you can use your own mobile phone camera or digital camera (without flash) free of charge. As with all copying, this must conform to copyright law and you will need to fill in a copyright declaration form.

Contact information

Special Collections Department
Western Bank Library
University of Sheffield
Western Bank
Sheffield S10 2TN
Tel: 0114 222 72990114 222 7299
E-mail: lib-special@sheffield.ac.uk