Graduation terms and conditions

By confirming your attendance at graduation, you the graduand confirm that you agree to abide by the conditions of the University of Sheffield.

PG student shaking hands with chancellor on stage
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Cancellation or postponement of the event

While every effort will be made to host graduation ceremonies as planned, the University may cancel, delay, or postpone its graduation ceremonies due to circumstances beyond its control or where ceremonies can no longer reasonably or safely take place.

In the event of any postponement or cancellation, the University will communicate this clearly on its website and will contact each attending student directly with as much notice as is reasonably practical.  

The University will not be liable for any costs incurred by either the graduand or guests due to postponement or cancellation of the event.  This includes, but is not limited to, travel, accommodation and subsistence costs or any loss of business or earnings.  

Therefore, the University strongly advises that graduands and their guests ensure they have sufficient insurance protection to cover any losses they may incur as a result of postponement or cancellation of ceremonies and book flexible rates for travel and accommodation wherever possible.


Academic robes

By confirming your attendance at graduation, you the graduand confirm that you agree to wear official University of Sheffield academic robes provided by our robing company Ede & Ravenscroft Ltd at the ceremony.


Commemorative clothing

The names of graduating students are published on commemorative clothing by the Students' Union. If you would like your name removed from this clothing, please advise the Students' Union by deadline to be confirmed.

Please email su-commemorative-clothing@sheffield.ac.uk giving your full name, student registration number and award title and confirm that you wish your name to be removed.


Data protection

Publication of names

The names of graduating students are published in the graduation programme which is available to all ticketed guests on the day.  If you would like your name removed from the programme, you must advise the Events Team in writing by deadline to be confirmed. Please email graduation@sheffield.ac.uk giving your full name, student registration number and award title and clearly confirm that you wish to be removed from the publication. It should be noted that if any students have a tuition or tuition-related debt to the University by date to be confirmed, their names will not appear in any of the above. Occasionally, we may be advised that a student has completed their studies after the programme has already gone to print and their name will therefore not be included in the programme.

Digital media

  • Graduation film: The ceremony proceedings are filmed and the recording is available to purchase after the ceremony. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded.
  • Live webcast of the ceremony: The graduation ceremonies are broadcast live over the University web site. By electing to take part in the ceremony proceedings, you are giving permission for your image to be recorded and broadcasted.
  • Photography: During the day professional photographers will be taking photographs and these may be used in the university's future promotional literature. By electing to take part in the ceremony proceedings, you are giving permission for your image to be photographed and used.

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